Exporting LinkedIn Sales Navigator leads is a key step for sales professionals aiming to build targeted outreach campaigns.
This updated guide provides clear steps to export lead lists from LinkedIn Sales Navigator, along with new methods, best practices that help you manage leads effectively in 2025.
Whether you're learning how to export leads from Sales Navigator or optimizing your lead generation, this blog offers practical advice to grow your business.
What is LinkedIn Sales Navigator?
LinkedIn Sales Navigator is a premium tool for sales professionals to find, connect with, and manage prospects.
It offers advanced search filters, lead recommendations, and insights into your network, making it easier to build high-quality lead lists.
Knowing how to use LinkedIn Sales Navigator to generate leads can help you connect with decision-makers and drive sales.
Using a LinkedIn Automation can save time by automating searches and outreach, allowing you to focus on building relationships.
Why Export Sales Navigator Leads?
Exporting leads allows you to organize prospect data in spreadsheets or CRMs for targeted campaigns. In 2025, LinkedIn is a leading platform for B2B lead generation, with 89% of marketers use it to generate leads, and 62% say it produces results.
LinkedIn delivers 80% of high-quality B2B leads from social media, making it 277% more effective than platforms like Facebook or Twitter.
3 Steps To Export Leads From Sales Navigator
Here’s how to export a lead list from Sales Navigator using its built-in feature:
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Log in to Sales Navigator: Access your account and click the “Leads” tab in the top navigation bar.
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Select Your Lead List: Choose a saved lead list or create a new one using search filters.
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Export Leads: From the “Leads” dropdown, select “Export Leads.” Choose a file format (e.g., CSV) and click “Save” to download.
This method is simple but has a limit of 2500 leads per export and doesn’t include emails. For larger lists or enriched data, see the advanced methods below.
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Advanced Methods To Export Sales Navigator Leads
To address limitations and enhance how to export leads from LinkedIn Sales Navigator, here are additional approaches for 2025:
1. Manual Export for Small Lists
For lists with fewer than 50 leads, manually copying data works well:
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Open your saved leads in Sales Navigator.
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Visit each profile and copy details like name, company, title, and location into a spreadsheet (e.g., Google Sheets or Excel).
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Add columns for notes or follow-up status to stay organized.
This method is time-intensive but ensures compliance with LinkedIn’s terms and suits small, targeted lists.
2. Third-Party Tools for Faster Exports
Third-party tools automate to export lead lists from Sales Navigator and often include contact details like emails. Popular options in 2025 include:
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Evaboot: Install the browser extension, run a Sales Navigator search, and export up to 2500 leads per day with verified emails. It also cleans data for accuracy.
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Findymail: Copy your Sales Navigator search URL, paste it into Findymail, and download a CSV with enriched data, focusing on compliance.
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Liprospect: Extracts leads and company details, exporting to Excel for easy integration.
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PhantomBuster: Automates lead extraction and connection requests, ideal for larger campaigns.
These tools help you to scale export leads from LinkedIn Sales Navigator, but require careful use to avoid LinkedIn restrictions.
3. CRM Integration for Streamlined Management
Integrating Sales Navigator with CRMs like Salesforce or HubSpot simplifies how to export LinkedIn Sales Navigator lists:
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In Sales Navigator settings, connect your CRM under “Admin Settings.”
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Save leads directly to your CRM from Sales Navigator.
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Export data from your CRM in your preferred format, with options for custom fields.
This method supports how to use LinkedIn Sales Navigator for lead generation by keeping data organized. For example, a marketing agency synced 300 leads to HubSpot, exported them, and saw a 12% conversion rate on follow-ups.
Best Practices For Managing Exported Leads
After you export Sales Navigator leads, use these tips to get the most out of your data:
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Clean Data: Remove duplicates and verify emails using tools like Hunter.io to ensure accuracy.
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Segment Leads: Group by industry, role, or company size for personalized outreach, which can boost response rates by 30%.
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Follow LinkedIn Rules: Limit messaging to avoid restrictions. If your account is limited, learning how to unblock on LinkedIn can help restore access.
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Track Responses: Enable LinkedIn read receipts to see who views your messages, helping you time follow-ups.
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Comply with Regulations: For EU leads, follow GDPR by obtaining consent for outreach to maintain trust.
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Automate Outreach: Use email tools like Mailchimp to send targeted campaigns, tracking open rates and clicks.
Optimizing Your Profile for Better Connections
A strong profile attracts better leads before you export LinkedIn Sales Navigator lists:
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Add a professional LinkedIn background photo to make your profile stand out.
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Update your career progress by learning how to add a promotion on linkedin.
When choosing platforms, comparing LinkedIn vs Indeed can help you focus your efforts.
Understanding LinkedIn Premium Costs
To fully leverage Sales Navigator, it’s important to assess the LinkedIn Premium cost. Premium plans offer higher search limits, additional InMail credits, and advanced tools for LinkedIn lead generation, helping you refine your outreach strategies.
Common Challenges And Solutions
Address these common issues when exporting Sales Navigator leads with detailed solutions:
Export Limits: The 2500-lead cap can be bypassed by:
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Splitting searches into smaller segments (e.g., by industry, region, or job title).
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Using tools like Liprospect that handle pagination to export larger lists seamlessly.
Missing Contact Details: Enrich data with:
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Liprospect’s built-in email finder for verified emails.
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Services like Clearbit to add phone numbers and social media handles.
Account Restrictions: Avoid LinkedIn flags by:
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Limiting daily actions (e.g., 100-150 connection requests, 20-30 InMails).
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Using proxy rotation with tools like Expandi to mimic human behavior.
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Monitor LinkedIn’s usage alerts in your account settings.
Data Overload: For large lists, manage data by:
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Using Excel’s “Remove Duplicates” feature or CRM filters to streamline datasets.
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Prioritizing high-value leads (e.g., C-level executives) for initial outreach.
Low Response Rates: Boost engagement by:
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Personalizing emails with prospect-specific details (e.g., mentioning a recent company milestone).
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A/B testing subject lines (e.g., “Quick Question About [Company]” vs. “[Name], Solution for Your Team”) to improve open rates by 10-15%.
Conclusion
Exporting Sales Navigator leads in 2025 is easier with the right tools and strategies. Whether using the built-in export, third-party tools, or CRM integrations, you can streamline how to export lead lists from Sales Navigator to fuel your campaigns.
By cleaning data, segmenting leads, and optimizing your profile, you’ll turn prospects into customers. Start exporting your LinkedIn Sales Navigator list today to grow your business!
